Cancellation

1. The Event Organisers shall be entitled to cancel or rearrange the Event for any of the following reasons:
   • Circumstances beyond the control of the Event Organiser occur (including but not limited to a Force Majeure Event), the effect of which prevents or has the potential to prevent the safe and successful operation of the Event.
   • The Event Organiser deems, in its reasonable opinion, that the Event should be cancelled or rearranged.
2. Should the Event need to be cancelled or rearranged, the Event Organiser shall endeavour to contact all Entrants as soon as it is reasonably practicable to inform them of the cancellation.
3. If the Event is to be rearranged, Entrants shall receive the option to participate or transfer their entry to another participant. No refunds will be provided if the entrant cannot participate on the revised date.
4. The Event Organiser shall have no liability to the Entrant for any costs incurred in relation to the Event including but not limited to any costs of travel or accommodation or any donations/pledges by reason of the Event being cancelled or rearranged.

Changes To The Event

• The Event Organiser shall be entitled to amend any detail of the Event (including but not limited to the date of the Event, the course route or the course distance of the Event) at its discretion, without any liability to Entrants.
• Should the course distance be reduced, the Entrant agrees that the event will still go ahead and the Event Organiser will not be liable for any refund.

Personal Information

• By submitting an application, the Entrant is acknowledging and agrees that they are aware that the Event may be photographed, filmed or broadcast by the Event Organiser, Event Partners, Event Sponsors and third parties. The Entrant consents to the Event Organiser, Event Partners and any Event Sponsors using or storing such photos and film in connection with the reporting of the Event and for any other purpose as mentioned below.
• The Entrant agrees that any audio, visual or audio-visual recordings that it makes of the Event or any part of it are for personal use only and cannot be used for any commercial purpose.
• Upon submitting an application to the Event, the Entrant will supply Personal Information and Medical Information to the Event Organiser.
• Medical Information may be used to allow medical assistance to be given to Entrants. In the event of serious injury or hospitalisation the Entrant agrees to the sharing of their Personal and Medical information between the NHS, Doctors, Nurses, Paramedics or anyone charged with the management of the Entrant’s medical care.  The Event Organiser will only be permitted to discuss such matters with any Event medical director, Event medical team, Event management team, NHS, Doctors, Nurses, Paramedics or anyone charged with the management of the Entrant’s medical care and those named as the Entrant’s next of kin or person to contact in the event of an emergency upon entering the event.
• Entrants agree that the Medical and Personal Information relating to them can be stored, used by the Event Organiser and Event Partners in connection with the organisation, staging and administration of the Event.
• Entrants agree that the Personal Information relating to them may be used by the Event Organiser in connection with the compilation of statistical information.
• The Event Organiser, Event Partners or Event Sponsors may film or photograph Entrants, volunteers and spectators taking part or attending the Event and use such footage or photographs for the following reasons:

1. For the Event Organiser to publicise the Event for commercial and/or marketing purposes including, but not limited to, television broadcasts, advertising, publications and merchandising
2. Promotional and marketing material in respect of similar events, other community-based activities or fundraising events organised by the Event Organiser and other documents made available to the public; and
3. For Event Partners and Event Sponsors to publicise their involvement and/or association with the Event.

• Entrants agree that their name and contact details can be used by the Event Organiser for the purposes of adding Entrants to a mailing list to keep them informed about any future events and services which it believes the Entrant might be interested in, such as other leisure activities relating to either similar types of events or activities.
• Entrants agree that their Personal Information (name, gender and age group) may be published as part of the results of the Event.
• Entrants agree that the personal Information may be used by the official race photographer for the purpose of matching any photos taken during the Event to each Entrant (“Permitted Purpose”). The official race photographer shall delete such Personal Information following the completion of the Permitted Purpose.
• Entrants shall be entitled to refuse or remove consent for the Event Organiser to use their name and contact details for the purpose of creating a mailing list by emailing [email protected] , or selecting an unsubscribe link in any marketing information.

Liability

• Save in the event of any negligent or wilful act or omission on its or their part, neither the Event organiser nor its officers, agents, employees, licensees or assignees, sponsors or medical advisers shall be liable to the Entrant for death or personal injury, or damage to the Entrant’s property or for any other loss whatever nature suffered thereby whether during preparation for the Event, during the Event, or after the Event.
• In no event shall the Event Organiser be liable to an Entrant whether for the cancellation/rearranging of the Event, breach of contract, any tortious act or omission (including negligence) or otherwise, under or in connection with the Agreement any:
  • Loss or damage
  • Loss of profit
  • Loss of reputation
  • Loss of business, revenue or goodwill
  • Loss of anticipated savings
  • Pledges made on the Entrant’s behalf or by the Entrant to charity
  • Any costs incurred in relation to attending the Event
  • Consequential or indirect loss, regardless of whether the loss or damage: (a) would arise in the ordinary course of events; (b) is reasonably foreseeable; or (c) is in the contemplation of the parties, or otherwise.
• For the avoidance of doubt, nothing in this clause shall exclude or limit the Event Organiser’s liability for any liability that cannot be excluded or limited by law.
• Without prejudice to the generality of the points above, neither the Event Organiser nor its officers, agents, employees, licensees or assignees, sponsors or medical advisers shall be liable to the Entrant for any actions of any spectators or any third party at the Event.
• The Entrant agrees to indemnify the Event Organiser and/or its employees and agents, licensee and assignees and sponsors and medical advisers from and against all costs, claims, demands (including reasonable legal fees) arising out of matters for which the Entrant is liable under these Entry Conditions.

General Provisions

• If there is a conflict or inconsistency between any provision contained in the body of these conditions of Entry and any condition in the Event details and notes, the Conditions of Entry shall prevail.
• These Entry Conditions shall be governed by English Law and the parties submit to the exclusive jurisdiction of the English Courts.
• If any provision of these Entry Conditions is invalid or unenforceable, in whole or in part, the validity of the remainder shall not be affected.
• This agreement does not create, confer or purport any benefit or right enforceable by any person not a party to it.